I just remember an online war in il21946 where we had a guy designated as the Operations Officer and he handled coordinating all the flights.
For example if my flight spotted dots way off in the distance we'd call the OPO and ask who was where. If he didn't know (usually he did) he'd call other squadrons, find out, and then get back to us.
Similarly he'd call us periodically for position/situation updates which really helped bringing overwhelming numbers to bear.
But it sounds like this is a little more casual than that, so no sweat!
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